Free Wedding Seating Chart Maker | Renmory

Free wedding seating chart maker

Upload your guest list and plan your wedding tables in minutes.

Upload your guest list

Before you arrange the tables

How do you plan wedding seating?

Seat close family and honoured guests near the head table. Place familiar friends together and keep difficult relationships apart. Check access needs with the venue and leave a few spare seats for changes.

Who sits near the head table?

Near the couple Immediate family, close relatives and honoured guests
Middle tables Close friends, familiar relatives and colleagues
Outer tables Extended family, colleagues and family friends
1 Decide who sits at the head table

Seat the couple with parents, close family or the wedding party. A sweetheart table for two also works well when relatives would feel more comfortable at separate family tables.

In Renmory, select a guest to move them to the head table after importing your list.

2 Keep difficult relationships apart

Consider separate tables for these situations.

  • Relatives or friends with strained relationships
  • Former partners who would prefer some space
  • Family members who do not get along
  • Colleagues who would feel uncomfortable together
  • Guests who need a quieter seat away from speakers

Use separate group labels to keep guests at different tables. Select any guest afterwards to change their table.

3 Bring familiar people together

Group guests by friendship, school, work or shared interests so everyone has someone to talk to.

Renmory reads group labels such as friends, colleagues and family to arrange guests together.

4 Consider each guest group's needs
  • Relatives can sit with familiar family members.
  • Friends can sit by social circle.
  • Honoured guests may prefer to be near the couple.
  • Children and families need space away from service routes.
  • Guests with access needs need suitable routes and seating.

Give tables useful names, such as “Family” or “University friends”. These names appear in PNG and CSV exports.

5 Make the plan easy to use on the day
  • Tell the venue about dietary needs, high chairs and children's meals.
  • Use clear, recognisable table names.
  • Share accessibility arrangements with the welcome team.
  • Keep entrances and service routes clear.

Export a PNG chart and CSV guest list to share with your venue or print.

6 Leave room for last-minute changes
  • Agree on spare seats or a reserve table with the venue.
  • Ask a friend or coordinator to help guests find their seats.
  • Keep an alternative seat available for guests with access needs.
  • Confirm any changes with the catering team.

Adjust the number of tables and select Reassign guests to create a new arrangement. Review your manual placements before exporting.

A good seating plan helps guests feel welcome, gives them comfortable company and helps the venue team run the reception.

Once the tables are ready, share the final guest list and table names with whoever welcomes guests at the entrance.

Three wedding table layouts

Layout Guests per table Best suited to Advantages Things to consider
Round tables 10 Banquet halls and seated receptions Easy conversation and shared dining Fixed capacity can limit group sizes
Long tables 8–16 Outdoor weddings and family-style dining Flexible numbers and a continuous table setting Guests at opposite ends may struggle to talk
U-shaped layout 20–40 Small weddings and intimate receptions Guests can see the couple and one another Needs more floor space and careful planning

Start with your guest list

Here is an example of a guest list the tool can read.

Name Group Notes
Alex TaylorFamilyHead table
Sam MorganUniversity friends
Jamie LeeColleagues
  • Column names and order are flexible. Other columns, such as phone numbers and RSVPs, are skipped. Excel files use the first sheet containing data.
  • Guests in the same group are seated together. More specific groups may need more tables.
  • Mark important guests with a head-table note, then check their placement after import.
  • Use one row per seat. Two names in one cell are split into separate guests.
Download sample Excel Download sample CSV

Considering an Excel or Word template?

Wedding seating chart templates or an online planner?

Excel and Word templates let you edit offline, but arranging guests and drawing tables takes manual work. Renmory imports an Excel or CSV guest list, groups guests into round tables and exports the finished chart and list.

Task Excel template Renmory seating planner
Getting started Find a template and set up your sheet Upload your Excel or CSV guest list
Grouping guests Arrange guests manually Arrange automatically by group
Family sides Label and count manually Label each guest's side
Keeping guests apart Track relationships yourself Use separate group labels
Export formats Workbook or printable PDF PNG chart and CSV that opens in Excel
Across devices Set up cloud storage separately Sign in to save your plan
Cost Depends on the template Free

Need your wedding seating chart in Excel or Word?

Open your exported CSV in Excel, Google Sheets or Numbers. Place the PNG chart in a Word document to print it. Arrange the tables here, then make any finishing touches in your preferred app.

Try the free seating chart maker

Guest list

Edit names or groups directly. Use the empty last row to add someone.

Name Group Partner's side

Table plan

Upload your guest list to see your round-table seating plan.

With your seating sorted, bring everyone together with a wedding quiz.

What would you like to do next?

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What is a wedding quiz? Explore wedding games Create a free wedding quiz

Questions couples ask

Eight questions about wedding seating

Who should sit at the head table?

The couple can sit with parents, close family or their wedding party. A sweetheart table for two is another option, with family at nearby tables.

How many guests should sit at each table?

Round wedding tables often seat 8–12 guests, depending on the venue and table size. Ask the venue for its comfortable capacity before setting your numbers.

What if guests cancel or bring someone at the last minute?

Agree on spare seats with the venue and ask a coordinator to help with changes. Renmory lets you change the table count and reassign guests. Check the new plan before sharing it.

Do the two sides of the family need to sit separately?

That is up to you. Keep familiar relatives together where helpful, and mix friends or colleagues when they would enjoy each other's company. The side field helps you keep track.

Should children have their own table?

Older children may enjoy a supervised children's table. Younger children usually need to sit with their parents. Check high chairs, meals and safe access with the venue.

How should we seat separated parents or relatives who do not get along?

Ask each person privately what would feel comfortable. A table for the couple and separate nearby family tables can help avoid awkward situations.

Can I download the seating plan for Excel?

Yes. The CSV export opens in Microsoft Excel, Google Sheets and Numbers. You can also export a PNG seating chart for printing or sharing with your venue.

How is Renmory different from an Excel seating chart template?

A spreadsheet template lets you arrange guests manually. Renmory reads your Excel or CSV guest list, groups guests into round tables and lets you adjust the arrangement before exporting PNG or CSV.